Sheffield Children's Trust is a NHS hospital trust mainly providing healthcare for children in Sheffield and the surrounding area of South Yorkshire. Although the trust itself was only formed in 1992, it runs the Sheffield Children's Hospital which has been providing care for the children and families of Sheffield and surrounding areas for over 125 years. It is one of only four specialist NHS Trusts in England providing care exclusively to children and young people, and has many other sites in the city.

As explained by Anne Greaves, Digital Communications Officer, the Children’s Trust was spending an exorbitant amount of time and money on their printing requirements. Also, it was exhausting to stand in front of the printer all day for almost two days at a stretch to create board packs for their monthly and yearly meetings.

 The trust finally decided to go digital and did a lot of research on Dropbox and Google Drive. However, owing to their strict security requirements, they finally chose Convene as their preferred digital meeting solution provider.

There were several factors that swayed it in the favour of Convene. One was the cost. And another was the fact that Convene is cross-platform and works on Android, Windows and iPad…Plus we got the sense there was a lot more flexibility in terms of moving Convene and adapting it to our needs,” explains Greaves.

The Trust also liked the fact that they could try the fully featured product for enough time before deciding to buy it. Their executives are highly appreciative of the fact that Convene provides great portability in terms of providing the ability to work offline as well as when mobile.

It used to take around five hours to prepare packs for a board meeting. Now it takes 30 minutes,” informs Greaves.

Sheffield Children's NHS Foundation Trust has been using Convene since Spring 2014. And, since then not only have they renewed their license twice by 2016, but have also increased the number of licenses procured.

About Convene

Convene is a leading and award-winning digital meeting solution which can be easily configured specifically for your organisation to incorporate an easy-to-use, seamless, and secure digitalised process of creating and managing Board meetings and associated meeting materials.

Designed for senior executives, executive assistants and administrators, Convene is an end-to-end comprehensive solution that helps everyone to be fully prepared for the next meeting. It not only helps your organisation establish more robust Governance, Risk and Compliance (GRC) processes, but also eliminates stress factors of attending and arranging numerous meetings thereby making everyone healthier in the long run. Importantly, Convene is a paperless solution that helps create an environment-friendly workplace incorporating processes that are green and sustainable.

Sangeeta Mukherjee

Written by Sangeeta Mukherjee

Sangeeta is a Content Specialist at Azeus Convene UK.

Subscribe to the Convene blog to get regular tips and updates on Governance and Digital Transformation!