The past few years have placed an unparalleled strain on healthcare providers. Time, money and inspiration have been stretched to the limit. At Convene, we have supported numerous clients to fulfil their mission by saving precious resources and improving their clinical governance.

We’ve put together some of the reasons they’ve valued Convene’s meeting management solution:

Convene Makes Administration More Efficient

Increasing the efficiency of pre-meeting administration is one of the main reasons our clients mentioned for selecting Convene. As Gerry Crow, Executive Board Member and Business Development Officer at Mary Stevens Hospice says: ‘After our Board meetings, a lot of paperwork would go out again to confirm decisions, which sometimes could get lost in the post. We just had paper everywhere!’

With Convene, administrators are able to compose the meeting pack with a simple drag-and-drop. The intuitive Agenda Builder means they no longer have to waste hours in preparation. Many of our clients cited tangible improvements in their internal processes.

In the words of Anne Greaves, Digital Communications Officer at Sheffield Children's NHS Foundation Trust: ‘The administrative time Convene has saved is incredible. It used to take around five hours to prepare packs for a board meeting. Now it takes about 30 minutes.’

 

Convene Makes Record-Keeping Simple

Convene isn’t just for pre-meeting preparation. The comprehensive software is designed to support organisations at every stage of the process. This resonates with healthcare organisations that need a reliable service to do their best work.

This was another point picked up on by Gerry Crow of Mary Stevens Hospice: Before Convene, one of their biggest difficulties ‘was that we didn’t have an accessible repository of information. When new members of staff or trustees arrived, they could go to the archives to search for hard copies of meeting packs and documents, but these were never easy to access and often impossible to find.’

With Convene, organisations have access to a Document Library where they can store files securely. This is an accessible system which allows users with the correct permissions to add, edit and delete files in an instant. When it comes to record-keeping, this is an essential for efficiency, security and compliance.

Convene Meets High Security Requirements

Healthcare organisations have a duty to their patients and cannot afford to take risks with personal data. With AES 256-bit encryption and CMMI Level 5 accreditation, Convene is designed to respond to evolving cybersecurity threats. To learn more about Convene’s state-of-the-art data protection system, take a look at our range of security features.

 

Convene Adapts To Organisational Needs

Every healthcare organisation is different and so has different needs and expectations. Convene’s implementation is flexible and allows clients to get the most from their software.

This was an advantage highlighted by Anne Greaves of Sheffield Children's NHS Foundation Trust. One factor in the children’s hospital trusts’ adoption of Convene was that ‘the software is cross-platform and works on Android, Windows, and iOS. Plus, we got the sense there was a lot more flexibility in terms of moving Convene forward and adapting it to our needs.’

Convene offers 24/7 dedicated assistance for any and all questions. Though our intuitive software means there are few issues, we understand how important it is for healthcare organisations to get support at the moment they need it.

How Can Convene Support Your Healthcare Organisation?

Convene is an award-winning Board Portal designed to digitise and streamline your meeting processes from start-to-finish. Our comprehensive features include:

  • A Document Library with role-based access to ensure your sensitive documents are protected.
  • A built-in Audit Trail, so you can be sure you are compliant with all regulations.
  • Integrated Video Conferencing, so you can make the switch from remote to hybrid working seamlessly, whilst still viewing your Board Pack all on one screen.
  • Surveys, with the option for anonymity, so you can be sure you are aware of your employees' opinions.
  • Accessibility Features, including text-to-voice, which makes us the leading accessible Board Portal.

The software now also comes as an integration with Microsoft Teams, which provides the benefits of both Teams and a Board Portal. 

If you’d like to learn more about how Convene can help your organisation achieve better governance, please do not hesitate to book a free demo today!

 

Lucy Palmer

Written by Lucy Palmer

Subscribe to the Convene blog to get regular tips and updates on Governance and Digital Transformation!