I want to be able to easily construct an agenda.
Building the agenda and meeting pack in Convene is as easy as filling in a form online. Once it is set up you can re-order your agenda and papers at any time with a simple drag and drop. No need to do any file conversions before uploading the files as Convene recognaises any native MS Office format file and can convert it for you. Once you have created your meeting template once you can re-use it as many times as you need for future meetings. What’s more any actions that get created as part of one meeting automatically get carried forward to the next.
I don’t want to have to add everyone one at a time to the meeting.
You can set up your committees or groups of attendees in Convene and then re-use them for any other meeting you like. It is simple to add people or remove them from a group. You can build your meetings using a combination of groups,individuals or guests. Adding people or groups to a meeting is done with just one click.
I want to easily be able to take and distribute minutes.
You can save a lot of time with Convene’s minute taking functions. You can use Convene’s live note taking function to capture action points and shared comments made by other participants whilst adding your own notes of the meeting. Use Convene’s minute template feature to store this in a format that meets your corporate style and then distribute the minutes for comment and feedback using the review room.
I want to easily be able to store a record of the whole meeting.
You can store the whole meeting pack including the minutes with one click. Select the meeting you want and choose export meeting, choose your destination and click send. Convene even has a built in retention schedule if you need to ensure that your record is complaint with your corporate records management standards.
“The administrative time it has saved incredible. It used to take around five hours to prepare packs for a board meeting. Now it takes about 30 minutes. The user experience is very important and the drag and drop is great – it just pulls it all in for you and converts it on the fly as well. That’s really handy.”
Anne Greaves, NHS Sheffield Childrens Hospital
"Even if we need to send out new or revised documents after the meeting has been published it automatically sends the new information to all attendees. That makes our life so much easier, because it’s instant.you had to do it all again."
Nigel Foxon-Hale, Senior Administrator at After Adoption
"It works on every platform so every user can access it. That in itself has made our admins’ lives easier. They don't have to print ridiculous amounts of paper and packs for the users and then set up the meeting and presentations within an application as well."
Chris Spanias, Solution Architect at Tesco UK
Start a free trial today!
Enter your details, download the app and we'll activate your license. If you need any help along the way, just let us know. Our digital experts will even walk you through the finer points of meeting organisation on Convene during a free 30-minute demo.