Switching to digital meetings will save your organisation money but the biggest impact will be through increasing productivity by freeing up time from meeting administration that you will be able to use doing other tasks.
Cashable savings are things that you actually can stop spending money on and these include consumables such as paper; printing; photocopying; distribution of meeting packs and disposal of confidential waste.
Non-cashable savings is the time that you currently spend on the process in preparing the meeting packs; putting the meeting packs together, organisation the distribution and any last minute updates and distribution of those. This where you get your increase in productivity and using the figure is a way of attaching a value to that.
There are also other savings that you can make by switching to paper meetings some of them are ones that will benefit your organisation such as the need for less storage space for paper or costly archiving services to store paper offsite and some of them will benefit the world we all live in, through reducing the need to create and transport paper.
It is easy to try Convene before you buy. Start a free trial to see if it meets your business needs. However, if you are going through a formal procurement process you will probably need to compare Convene to other similar products on the market. And if you are going through a formal tender process you will need to create a tender document (or RFP) for the suppliers to complete, if you have not already got one of your own you can download one here.