- Board Portal
- About Us
The current Covid-19 crisis has meant many European countries are in lockdown causing thousands of public companies and organisations to re-think how they are going to hold their annual shareholder meeting.
With Convene Assembly, you can do so virtually – from the safety of your own home!
Convene Assembly is an all-in-one solution with proxy registeration beforehand, live webcasting, shareholder questions and weighted voting during and detailed reports and audit checks afterwards.
There is a large conference held annually. We are having a virtual conference instead but this comes with its own challenges. We are all based remotely, dialing in from home. Things are different at the moment, and we haven’t seen each other since February. All our committee meetings are online, our AGM is now online, so there are a lot of big changes.
Every feature you need to host a physical AGM - but virtually, with Convene Assembly
We have kept the whole solution web-based so it is accessible to any and all shareholders without the need to download an application
Once registered, shareholders can submit a proxy form detailing how they intend to vote on each resolution.
The system will stop receiving proxy forms 72 hours prior to the AGM.
The share registrar will then check and validate the proxy forms received against the updated list from the share depository, and reject invalid proxy forms.
Shareholders can submit questions and view their submitted questions prior to and during the AGM
Questions can be vetted to exclude profanities and explicit comments etc.
During the AGM, the shareholder can click on “vote” to view the resolutions and the results in real time
Voting is weighted to reflect the stocks (and therefore influence) a shareholder has
The meeting scrutineer is sent the results of the voting to create a summary.
The records of voting and relevant documents can be export by the scrutineer to create an audit report of the meeting.
Choose a colur scheme and embed your company logo to personalise the software interface.
Meeting report available for download for meeting administrator and scrutineer
Data exports and voting results available for reports and records
We offer a free dry-run of your AGM so the meeting administrator understands the software
Support is available 24/7 via email or phone
On the day of your AGM, we offer 'on-site' support for the duration of the meeting
User access is safeguarded with unique security code. SMS 2-Factor authentication available as add-on
As the data processor we do not handle any of the personal data that is required to make the meeting happen.
Only yourselves or others appointed on your behalf (i.e. auditors) will have access to the personal data that is contained on the shareholder registration details, meeting attendee details, or voting audit logs
ISO-certified AWS Hosting (ISO 9001, 27001, 27017, and 27018) and AICPA (SOC 1/2/3) compliant hosting facilities worldwide which are audited under the SSAE-18 standards
Fill out the form to book a walkthrough of Convene Assembly and we will be in touch shortly!