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Convene in Teams

 

Take advantage of the collaborative capabilities of Microsoft Teams, supplemented by Convene's powerful board management tools, in one fully integrated platform.

 

 

Essential Board Portal features paired with MS Teams Collaborative tools

From planning to delivering, to managing, your formal and informal meetings...

Convene in Teams is the integrated, end-to-end Board Portal meeting solution with additional productivity and collaborative features to support your organisation to Plan, Meet and Do more efficiently.

 

 

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Your workflow doesn’t have to be this painful and complicated...

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Agenda Building

10 Apps to Prepare Agenda

Admins schedule via Calendar, post agenda in Teams, upload files in SharePoint, and collaborate on Office 365 — to name a few steps in the workflow.

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Discussions

Relying Only on Shared Screens

Relying on someone else’s screen during video conferencing hinders directors from working at their own pace and managing their own notes and action items.

Actions and minuites

Actions and Minutes

Follow-Ups Done Manually

Admins create meeting notes separately in OneNote, take down decision items, and manually follow up action items through Planner, To-Do, and Project.

Approvals

Approvals

Unsystematic Approval Workflow

Admins may need to use MS Teams or Outlook to ask for signatures and approval. Directors then individually review the documents on Office 365.

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Resources

SharePoint Too Complex

Directors and admins are burdened with learning how SharePoint and its permission system work, when they have other important things to do.

Transform your meeting experience in Teams

Pre Board meeting

  • Manage Schedules

    Sync your schedules through a two-way integration between Convene and Exchange Calendar. Utilise the RSVP functionality from either platform to confirm and update your attendance.

  • Build Agendas

    Drag and drop documents into the agenda, set restrictions on who can see what, and update board packs instantly.

  • Edit Documents

    Edit meeting files within Convene in Teams, effectively removing the hassle of re-uploading documents into the system. Integrated seamlessly with Office 365, Convene in Teams automatically updates the meeting files once edits are made.

 

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During your Board meeting

  • Live Meeting Tools

    Ensure effectivity of Meetings and enhance boardroom collaboration
    with Live Meeting tools.
    • Page Synchronization
    • Virtual Laser Pointer
    • Shared & Private Annotations
    • Actions Tracker
    • Live Minutes

  • Real Time Communication

    Connect and collaborate with other users through Teams Chat for instant discussions or Teams Video Conferencing for remote meetings.

  • Voting and Approval Workflows

    Expedite approval and decision-making in one integrated secure application.
    • E-Signature
    • Review Room
    • In-Meeting Voting & Resolutions

Post Board meeting

  • Meeting Minutes

    Attendance and votes are automatically added to the minutes along with any notes made by the secretary. Minutes are sent to a review room for attendees to accept or amend.

  • Document Sign-off

    Sign-off important documents virtually and securely, in parallel, or one-by-one based on who needs to sign.

  • Out-Meeting Modules

    Streamline supplementing processes outside of Meetings for overall better board governance.
    • Announcements
    • Surveys

 

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Convene in Teams: features at a glance

Find out how Convene in Teams capabilities enhance your meetings in Teams and standard.
Capabilities
Meeting Scheduler
Meeting Calendar
Agenda Builder
Meeting Notifications
Digital Board Pack Builder
Meeting Attendance Tracking and Reporting
Action Items
Electronic Signature
Approvals and Voting
Surveys
Audio/Video Conferencing
Document Creation and Editing
Microsoft Teams
Meeting Scheduler
Meeting Calendar
Agenda Builder
Meeting Notifications
Digital Board Pack Builder
Meeting Attendance Tracking and Reporting
Action Items
Electronic Signature
Approvals and Voting
Surveys
Audio/Video Conferencing
Document Creation and Editing
Convene
Meeting Scheduler
Meeting Calendar
Agenda Builder
Meeting Notifications
Digital Board Pack Builder
Meeting Attendance Tracking and Reporting
Action Items
Electronic Signature
Approvals and Voting
Surveys
Audio/Video Conferencing
Document Creation and Editing

Powerful Integrations

Convene in Teams is designed to streamline processes, improve meeting efficiency, and most importantly, make your life easier. Bringing together your Microsoft 365 suite and Board Management software into one platform saves you time and effort - so that you can focus on what really matters.

Active Directory

Active Directory

Convene in Teams fully integrates with the organisation’s MS 365 Active Directory (AD). Upon setup, existing AD users will be granted single sign-on (SSO) access.

MS365

MS 365

Live editing of files when building the board book or drafting minutes in Convene in Teams can be done through Office 365 integration.

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Sharepoint

Convene in Teams' integration with Sharepoint means organisations can utilise Sharepoint as their main repository for all Meeting, Review Room, and Resolution files.

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Exchange Calendar

Convene in Teams takes scheduling further through Exchange integration. Boards can manage schedules more efficiently in one system.


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Understanding how you can benefit from Convene in Teams

Convene In Teams has been designed to allow directors and administrators to use Convene’s powerful end-to-end meeting features within MS Teams, eliminating the hassle of switching between applications and maintaining separate tools. Designed to further boost efficiency in meetings and collaboration, Convene in Teams empowers boards with the capabilities of Microsoft 365 and Convene in one integrated platform.

 

Download Brochure
Press Release

Convene Offers Microsoft Teams Users New Features For Board Meeting Management

Leading technology company, Azeus, introduces their exciting new product: Convene in Teams. The state-of-the-art software allows directors and administrators to take full advantage of Convene’s board management features within MS Teams. This eliminates the hassle of switching between applications and allows MS Teams users to enhance their meetings.

 

Press Release

 

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Find out more today!

To find out more about Convene in Teams, or to have a free demo, just fill out the form below.