Easily add and/or remove users from the system, assign them as General Users or System Administrators and divide them into groups for easier meeting set-up and granting of access controls.
Security is a given with Convene
Convene provides robust security measures for user accounts, including multi-factor authentication, strong password policies, and audit trails. Users can also set security preferences to control access to documents and meetings, ensuring confidentiality and data protection.
Convene offers document security features such as encryption, access controls, and watermarking to protect sensitive information. It also provides Digital Rights Management (DRM) capabilities, allowing administrators to manage document permissions and restrict unauthorised sharing or printing.
Convene ensures device security by supporting remote wipe, enabling IT administrators to erase data from lost or stolen devices. The platform also provides end-to-end encryption for data transmitted between devices, ensuring that confidential information is secure and protected from interception.
Convene provides secure user authentication through multi-factor authentication (MFA) options such as One-Time Password (OTP) and biometric authentication. This helps prevent unauthorized access and ensures that only authorised users can access sensitive information and documents within the platform.
Convene ensures cloud infrastructure and network security by employing industry-standard security measures such as firewalls, intrusion detection and prevention systems, and regular security audits. The platform also uses secure data centers with multiple layers of physical and environmental protection, ensuring that data is safe from unauthorized access, theft, or damage.
Convene has a robust security governance framework that includes policies, procedures, and guidelines for ensuring the security and privacy of customer data. The platform adheres to industry standards such as ISO 27001 and complies with data protection regulations such as GDPR. Convene's security governance framework also includes regular security assessments and audits to ensure that security controls are effective and up-to-date.
Your data is always encrypted whether it is on the cloud, on your device, or somewhere in between. We encrypt data to a standard called AES256. This is the highest level of encryption available and would take the fastest supercomputer several billion years to crack
Yes. As an existing or potential Convene customer you can arrange for a penetration test of both your portal site and the application with your own security consultants. We just need 48 hours notice to inform AWS that a test is going to take place, this is part of our contract with them.
We also have our own penetration test carried out by a company of ethical hackers at least once a year. In combination with our customer tests, this means we review the results of security tests at least once a month. Your security is our priority.
You can remotely wipe documents from Convene from the system admin menu. You do not need to purchase any additional software for this to work and it does not depend upon the operating software of the device. Convene also contains offline hacking protection to prevent unauthorised access to the data - even when the device is offline.
Yes, you can. Convene supports devices with fingerprint recognition as a way of logging on to the application. You can also choose to use other forms of two factor authentication with Convene.
Convene comes with a full audit trail that is available for viewing or exporting from the system administrator console. Convene is designed to allow only those who are invited to meetings or organising meetings to see meeting documents. Even though the system administrator can see an audit trail of all of the meetings, they cannot access any of the documents.
Yes, you can. As we developed Convene we have added multiple options for password creation that were requested by our customers. We are pretty sure that we will have a combination that will match your corporate password! If not, no problem, just ask us and we will add it to the product.
We also offer ADFS connectors which allow you to log into Convene with the same user-name and password that you use to login to your Office 365 account or corporate email.
Yes, we do. Our processes have been accredited to ISO27001 SOC 2, for our cloud hosting we use Amazon Web Services (AWS). AWS has a complete range of certifications relating to country specific security including ISO27001, ISO 9001, C5, Cyber Essentials Plus, SOC 1-3, and more.
We can also set up Convene on-premise if necessary to serve your organisation's data compliance and security procedures.
Azeus Convene is also certified by the UK Government's National Cyber Security Centre. This is a Government-backed scheme that certifies that Azeus Convene's organisational data is safe against a wide range of the most common cyber attacks.