We spoke to Elizabeth Morrison, Board, and Corporate Support Assistant at Cafcass, on the business case for switching to Convene.
"Going back to the old way of doing things would be much slower. We worked out the average board pack was 100 sheets, so with 13 board members that’s 1,300 pieces of paper. It took us up to a whole day to produce meeting packs for one meeting. Whereas with Convene is takes maybe half an hour, if that."
Image: Jacky Tiotto, COO
We spoke to Sarah Kucera, Board Secretary, and Gita Van Bilsen, Executive Assistant, about their journey to digital meetings and their advice to other charities.
"We did have a request from a new trustee for a paper pack, but we explained that Convene would enable her to annotate on her documents digitally and that she could get updated documents immediately. She was reassured by that, and we were pleased because we didn’t want to take any steps backward from the progress we’d made. Our trustees and admin particularly like that documents can be attached to agenda items. It makes navigation very easy during a meeting..."
Image: Tim Davie, Chair
Claude-Alain Danthe from YMCA says:
"With Convene, document share and accessibility is streamlined and there is the added benefit of being able to highlight and annotate documents in real time. Everyone is quite literally on the same page with documentation. We know that the agenda we are working from is the latest version, so it is like working on a large document system. "
With their meeting packs comprising of up to 400 pages, trustees would find it very hard to read and annotate these documents on paper, Dropbox, or email format. Convene provides a table of contents, and annotation tools, making it easier than ever to read and annotate meeting packs. Annotations can then be shared with all participants or kept private.
Presenters can control other participants screens during the meeting, meaning that everyone can follow the topic of discussion easily.
Image: Carlos Sanvee, Secretary-General, World YMCA
Visit our dedicated remote working + business continutity page to watch a five minute walkthrough of conducting remote meetings with Convene.
Also read some choice quotes of how Convene improved the productivity and efficieny of different organisation's virtual meetings.
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