The current Covid-19 crisis has meant many European countries are in lockdown causing thousands of public companies and organisations to re-think how they are going to hold their annual shareholder meeting.
With Convene Assembly, you can do so virtually – from the safety of your own home!
Convene Assembly is an all-in-one solution with proxy registration beforehand, live webcasting, shareholder questions and weighted voting during and detailed reports and audit checks afterwards.
We have kept the whole solution web-based so it is accessible to any and all shareholders without the need to download an application
Once registered, shareholders can submit a proxy form detailing how they intend to vote on each resolution.
The system will stop receiving proxy forms 72 hours prior to the AGM.
The share registrar will then check and validate the proxy forms received against the updated list from the share depository, and reject invalid proxy forms.
Shareholders can submit questions and view their submitted questions prior to and during the AGM
Questions can be vetted to exclude profanities and explicit comments etc.
During the AGM, the shareholder can click on “vote” to view the resolutions and the results in real time
Voting is weighted to reflect the stocks (and therefore influence) a shareholder has
The meeting scrutineer is sent the results of the voting to create a summary.
The records of voting and relevant documents can be export by the scrutineer to create an audit report of the meeting.
Choose a colur scheme and embed your company logo to personalise the software interface.
Fill out the form to book a walkthrough of Convene Assembly and we will be in touch shortly!