How can Convene enable better GDPR compliance at board level?

  • Hosted in the EU

Convene's cloud services are hosted on Amazon Web Servers in Ireland, with back-ups in Germany. Customers can request their servers to be in London, UK. Amazon Web Services are compliant with GDPR.

We also have an on-premise solution for clients who require an extra level of security.

  • Retention Schedule

Convene comes with a built-in retention schedule, ensuring that no one has access to data for any longer than necessary.

  • Document Access Control

Convene’s fine-grained access control allows meeting administrators to select which parts of a meeting pack each meeting attendee can see. Therefore private data is only seen by those who need to.

 

See how boards have addressed GDPR
Convene helps board members and meeting administrators stay GDPR compliant

"Better for GDPR and control over access to the board information packs."

Read the full review on Capterra.

Right of access 

To be able to comply with this right, an organisation will need to be able to find any information relating to the individual.

 

At the end of each meeting, the Convene platform produces a consolidated PDF of all the meeting papers. Also, when a paper is updated on Convene, the new version replaces the old version in the meeting pack. As the papers cannot be downloaded outside of Convene, you can inform the individual that this is the sole repository of their data for a meeting.

Right to rectification

Convene retains the original version of the documents that were uploaded to create a meeting. So in the scenario where there is an error, it will be possible for the meeting organiser to download the original document, make the necessary correction and then add the amended paper back to the meeting. The meeting record will then contain the correct information, and if the meeting is still available on any of the end user devices, the document will automatically be updated the next time they log in.

Right to erasure 

Convene comes with a built-in retention schedule, which allows access to meeting documents to be removed after a specified period ensuring that no one has access to the data for any longer than necessary.

In a scenario where information is deemed to be irrelevant, it will be possible for the meeting organiser to download the original document, make the necessary correction and then add the amended paper back to the meeting.

Contact us for pricing and a free trial.

Fill out the form to start a free trial of Convene. We will even send you relevant case studies, just make sure to enter your company email address.

How long does it take to set up a trial?

Minutes. We will send you an activation email with access to our solution, and a secure instance for your company. All you have to do is download the app from the app store and log-in.

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