The Easter Bank Holidays are a well deserved time to rest and reset, but you may still find yourself contending with a lot of stress in the build-up and aftermath of 4 days off work! You may also find that some of your team will take time off around these dates to maximise time off without using too much leave. 

This will require you to have good governance in the period both before and after Easter! 

 

  1. Have Good Time Management:

With people taking time off, you may find that you have more tasks than normal. If you don’t have any high priority tasks, it can help to start with the smaller jobs first. Another top tip is to break the bigger tasks into step-by-steps to make it feel less overwhelming. If you still have meetings, maybe set aside a time in your calendar to focus on certain items on your to-do list!

If you are lucky enough to be taking time off around this period, try to ensure that all your urgent tasks are completed before you go!

 

  1. Celebrate In The Office:

Good team morale is important for success, and nothing makes people happier than chocolate! In the days leading up to Easter, you could host a bake sale for a charity of your choosing or have a mini Easter egg hunt! Team building exercises like this can help you to focus on the S in ESG

If you are a remote working organisation then you could create easter-themed backgrounds, or send an e-card!

 

  1. Sweat The Small Stuff:

This is a time to focus on details! With fewer people in the office, you can spend more time on your tasks and less time distracted or in meetings. Perfect your documents, get the words right and update any information. We have just entered a new tax year, so it will be essential to make sure that everything is in order for the year ahead!

 

  1. Delegate Wisely:

If you are responsible for dishing out tasks, make sure you check the schedule! You don’t want to be giving high priority tasks to those who are taking time off! Similarly, you should make sure that you are not overburdening those who are working over this period. Assigning Action Items with appropriate deadlines means that everyone can work effectively!

 

  1. Prioritise Security:

You may find that you start to focus on other elements or that the working atmosphere relaxes so much you let the small things slip, but you should also keep security protocol in mind, especially if you are dealing with special category data. Having software that is intuitive and secure can help you maintain the best practices. 

 

How Can Convene Improve Your Governance Throughout The Year?

Convene is an award-winning Board Portal, available specifically for your Board Members and Senior Management Team but now also organisation wide with Convene in Teams, designed to digitise and streamline your meeting processes from start-to-finish. 

We have a feature that will help you achieve every step of good governance:

  1. A Document Library with role-based access to ensure that your sensitive documents will only be seen by those you permit and other documents are available for all to see.
  2. A built-in audit trail, so you can be sure you are compliant with any and all regulations.
  3. You can follow-along with the speaker during a meeting, so you will literally always be on the same page during discussions.
  4. Integrated Video Conferencing, so you can make the switch from remote to hybrid working seamlessly, whilst still viewing your Board Pack all on one screen.
  5. Surveys, with the option for anonymity, so you can be sure you are aware of your employees opinions.
  6. Our accessibility features, including text-to-voice, make us the leading accessible Board Portal.
  7. Not only do we help you save resources such as paper, and thus being better for the environment, but we also save you money! The cost of paper adds up and our option for cloud-hosting also ensures that you can be at the forefront of energy savings.
  8. Our state-of-the-art security is CMMI-Level 5 accredited, which means we could work with NASA, so you can rest assured that your data is given the protection it deserves.

 

If you would like to learn more about how Convene’s wide range of features can help your organisation achieve better governance, please do not hesitate to get in contact with us, read our customer success stories, or book a demo today!

Gabriella Mangham

Written by Gabriella Mangham

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