To effectively run any organisation there needs to be good communication. This can be between colleagues, but also between branches of management. Perhaps most importantly, there needs to be good relations and, in turn, open communication between the Executive Committee and Board of Directors.
However, this may not always be the case, as they can sometimes be competing against each other. To minimise this as much as possible, there are a few simple steps you can take.
How Can You Simplify Board And Executive Committee Communications?
- Make Your Organisation’s Structure Clear:
There are many different organisational structures, it is not a one-size fits all approach. Your Board of Directors should know how big of a role they play in decision-making. When onboarding a new CEO or any member of the Executive Team, they should be made aware of the dynamics.
- Have Open Communication Channels Between the CEO and the Chairperson:
You may have one person playing the same roles, which would make communication between them fairly easy! However, if you have a separate CEO and Chairperson, then you want them to have regular informal meetings to ensure they are on the same page.
The Chairperson is responsible for overseeing the actions of the CEO, so it is also important that a personal relationship is always sidelined for impartiality.
- Interactive AGMs:
Not only are AGMs an essential part of the compliance process but they also bring all the governance teams and shareholders together to express shared successes and concerns.
With the Covid-19 Pandemic ongoing, you may opt for a virtual AGM this year. If doing so you should consider how interactive the software you are choosing is. You need to host votes, talks, roundtables and more for a successful AGM.
- Structured Formal Meetings:
This may seem obvious, but having a clear Agenda for a Formal Meeting ensures that your Executive Committee knows their relationship with the Board, they are more than just a ratifying force. This will also keep the topics of discussion clear, ensuring that there can be no dispute about the order. The last thing you want is two different debates happening at once!
- Governance Software:
You want all your processes to be as streamlined as possible between the Executive Committee and the Board of Directors. This is where software can come in handy. Technology has opened doors for remote and hybrid communications, that simply would not have been possible in the past.
Software can also allow for a shared flow of information, therefore one governing body should not know more than the other. You can collaborate on documents and share meeting notes even more simply than you could even 10 years ago.
How Can Convene Help You Improve Communications?
Convene is an award-winning Board Portal designed to streamline your governance and meeting processes from start to finish. Now available integrated with Microsoft Teams, our features such as follow-along with the speaker mean you can literally be on the same page at all times. Communication has never been more smart, simple or secure.
Our Review Rooms mean that your Executive Team can look over documents before they are published in the Document Library. This ensures that there is a clear audit trail of communication between the two governance teams.
We also offer an e-AGM software with all the features you could need to host an interactive virtual AGM.