While data security is important for all organisations, it can be particularly significant for charities. They may deal with high-level data and cannot afford to risk the confidentiality of their clients.

Convene is trusted by charities around the world who rely on our software to protect their data. Here are a few of the reasons our clients benefit from our state-of-the-art security system.

  1.   Maintain Legal Compliance

Firstly, and perhaps most importantly, it is the law for certain Not-For-Profits to have an adequate level of security. According to the GDPR, organisations must ensure they process data with integrity and confidentiality. This is particularly important for organisations that handle special category data, as many charities do.

Not all cybersecurity is equal! The highest level of encryption is AES 256-bit standard so you should look out for this when using any software. Also check for validation such as ISO 27001 for the software and CMMI-level 5 accreditation for the company.

  1.   Simplify Admin Processes

Convene is designed to support Boards in ensuring appropriate security. For this reason, our software will support trustees as they move towards more secure processes - allowing your organisation to become more secure by design.

This was a factor that was picked up on by Gita Van Bilsen at Comic Relief: ‘We had gone digital in some respects, but it was tedious setting up passwords each time. We feel more at ease having a board platform that was built for board-level security.’

  1.   Improve In-Meeting Security

Convene’s advanced permission settings allow you to control who has access to what information during the meeting. While running a charity is a collaborative effort, not everyone can have the same level of clearance.

Assign roles to limit who can view, download, forward, export and print specific meeting agenda items or documents. With these granular access controls, charities are able to feel confident that their documents are protected.

  1.   Create a Secure Audit Trail

When you move to a secure solution like Convene, everything is documented. The automated voting information and attendance registers make audit trails simple. Tracking the actions of users, particularly concerning sensitive information, means they cannot misuse this data.

This means charities can benefit from Convene’s security to prevent threats, before they have even materialised, and eliminate human error.


  1.   Focus On The Important Things

Even in the most secure systems, data breaches in the modern era are a possibility, so it’s crucial any security includes an appropriate contingency plan. This is particularly important for charities, who do not have time to worry about what will happen in the event of a breach. They need to feel fully confident that the processes in place are sufficient.

Monitored 24/7, Convene’s detection mechanism alerts the Support Team to any incidents that are then forwarded to the System Team for immediate resolution. Users can also report any incidents via chat, email or phone.

Convene is an award-winning Board Portal, designed to digitise and streamline your meeting processes from start-to-finish. Our certified security will ensure your confidential data is protected at every stage of project delivery. This includes but is not limited to:

  •         AES 256-bit encryption and secure storage
  •         Granular access controls and role-based permissions
  •         Document security and digital rights management
  •         Device security
  •         Secure user authentication
  •         Security governance
  •         24/7 intrusion detection and prevention

If you would like to learn more about how Convene’s wide range of features can help your organisation achieve better governance, do not hesitate to book a demo today!

Lucy Palmer

Written by Lucy Palmer

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