As we move into the future, many organisations are turning to virtual solutions for workplace challenges. Digital transformation and evolving technologies can improve your administration, governance and work culture - but it can also be a learning curve!

It’s important to stay on top of new terminology so you can make the most of time, energy and resources. This includes the difference between the terms digital workspace and digital workplace.

In short, a digital workspace is a virtual tool one employee uses, while a digital workplace is a shared facility used by everyone in the organisation.

What’s The Difference Between A Workplace and A Workspace?

We’ve all used the terms workplace and workspace before - often without thinking about it. 

A workplace is the location you go to work. In the business world, this is traditionally an office building. Employees turn up every day at the same location, hold meetings and get their work done.

In contrast, a workspace is an individual seat where an employee sits. They have their own setup and can log into their personal computer. In the modern age of hybrid working, employees might work from home and have a favourite seat which becomes their workspace. It might also be at a coffee shop or a train seat - depending on the nature of their role.

A workspace is a unique environment that one person uses for work, while a workplace is a shared location where employees come together. Workspaces are individual while workplaces are communal.

What Is A Digital Workspace?

As we’ve said, a remote workspace might be an employee’s front room where they set up their desk. Equally, in the modern day a digital workspace includes the specific technology they use. For example, they may use their laptop to open an Excel spreadsheet. 

In this case, both the laptop and the Excel sheet form part of the digital workspace of the modern age. The tools each person uses might be different across the company - as another person might use Google sheets for the same task. That’s why a digital workspace depends on the person who is using them and can change day-to-day (or even minute-to-minute!).

 What Is A Digital Workplace?

If a conventional workplace is an office, then a digital workplace is the equivalent work environment for remote working. It is the infrastructure your organisation has in place to enhance employee experience and ensure they are able to do their best work. With an effective digital workplace, employees are given the resources to communicate and collaborate effectively.

A digital workplace doesn’t change unless it is an advantage to the whole company. While a workspace can vary from day-to-day (and even hour-to-hour), a digital workplace is a consistent system designed to streamline performance and improve user experience. 

How Can Convene in Teams Help Your Organisation?

Convene in Teams is a type of digital workplace designed to improve your business processes. We integrated our award-winning Convene Board Portal with Microsoft Teams to create the ultimate digital workplace solution. This means your whole organisation can benefit from the advantages of a Board Portal and streamline their meeting processes. 

Whether formal or informal meetings, Convene in Teams allows you to collaborate simply across multiple channels. Users can take full advantage of Convene’s management features and Teams collaboration tools without the hassle of switching between applications.

Our comprehensive system promotes seamless communication, with numerous useful features, including:

  • Meeting pack builder, any meeting files within your OneDrive can be brought together with a simple drag-and-drop.
  • Secure Document Library to distribute files with role-based access to provide an extra layer of protection for shared or personal documents including sensitive data.
  • Annotation Features to make shared or private notes on files in the Document Library and meeting notes.
  • Action Items integrated into the Active Directory, meaning you will receive automatic reminders for tasks set out during meetings.
  • Auto-Generated Meeting Minutes so you can cut down on your administrative time.  They can be shared via the Document Library or a shared folder.
  • Integrated Video Conferencing, so you can look at meeting documents and follow along with the speaker on one screen.

If you’d like to learn more about how Convene in Teams enhances virtual collaboration, don’t hesitate to contact us and book a free demo today!  

Lucy Palmer

Written by Lucy Palmer

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